NORTON CANES PARISH COUNCIL
Minutes of Council Meeting held on 17th July 2019 at Norton Canes Community Centre at 7pm
Present: Cllr J.Preece
Also Present: Mrs.L.Florence (Clerk)
5 members of the public
As the Chairman was delayed, the Vice Chairman Cllr.J.Beddows opened the meeting until the Chairman arrived.
96/2019 Public Participation
Verges at Jerome Primary School – question raised as to the state of the verges and hedgerow outside Jerome School. The meeting was informed that this matter had been raised with both the School and the Highways Dept as to who was responsible for this area. Cllr.M.Holder said that he was a Governor at the School and is aware that the School have informed the County Council that they are willing to use their contractors to cut the area concerned but the County Council are saying no as it is not the school’s responsibility. The Clerk has contacted the Highways Dept who are looking into this matter.
Action: Clerk to contact the School to ascertain the name of the Officer at the County Council who the School are liaising with and then to report back to Highways Dept so that the two departments can resolve this issue before the new school term commences in September.
‘A’ Boards Walsall Road/Norton Green Lane – the amount of ‘A’ Boards that now appear on roadsides particularly Walsall Road/Norton Green Lane was raised as too many of them can cause a distraction to drivers
Action: Clerk to contact Highways to ascertain if permission is required to display ‘A’ Boards..
Lorry Watch Scheme – Mr. Saunders raised the matter of HGV’s using unsuitable roads in the village. He gave details of a Lorry Watch Scheme initiative that is operated in some other areas which has proved positive in reducing the number of lorries using unsuitable roads. It was said that legally it does not have much power but is seen as a prevention initiative and some complaints can be directed through Trading Standards. It was agreed to contact the District Council to find more information.
Action: Clerk to contact the District Council to ascertain if they have any information re Lorry Watch Scheme.
Public Participation closed at 7.25 p.m.
Apologies were received from Cllrs.Mrs.Z.Stretton, Mrs.S.Harding and M.Stretton
98/2019 Declarations of Interest
No Declarations of Interest were received.
99/2019 Minutes of the Meeting of the Council held on 19th June 2019
The Minutes of the Council meeting held on the 19th June were agreed as a true and accurate record.
Proposed: Cllr. R.Wilkinson
Seconded: Cllr. J.Bernard
Matters Arising from the Minutes
Page 2 – amendment to wording – Cllr J,Beddows referred to as President when it should have been Chairman.
100/2019 Police Report
No Police report was available and there were no issues raised.
101/2019 Reports from Councillors:
Defibrillator for Lido Working Men’s Club – Cllr.J.Bernard reported that he was aware that the Lido Working Men’s Club are fundraising for a defibrillator to be located outside the Club for public use. He requestedd if the Club were unable to raise all of the funds, if the Parish Council could consider contributing the balance. The Clerk raised some issues regarding the defibrillators in the village and explained that it is not just about fundraising but that there are ongoing costs relating to pads, battery and other associated costs which are not taken into account when fundraising. This issue has arisen out of the 5 defibrillators that we currently have in the village and whilst it was a good idea and Norton Canes did lead the way across the whole of the District in terms of provision of defibrillators, the full impact was not known. The Clerk has produced a custodian register to provide information relating to the location, serial numbers, who is responsible etc. It is not clear at the time of locating the defibrillators as to whether the venue themselves were made aware of the ongoing implications. This issue needs to be revisited to ensure that there is ownership and that the defibrillators are fit for purpose when need to be used. The Parish Council do have a small budget for the current 5 defibrillators but if there is going to be additional ones located in the village then this will have an impact on that budget if it is accepted that he Parish Council maintain any defibrillators .Cllr.Holder stated that he questions whether the Parish Council should be responsible for the equipment and should it be the establishment where the defibrillators are located. It is not clear that this was explained to the people concerned at the time of installation. The Clerk also had concerns about how information relating to when the defibrillators have been activated is cascaded to those concerned as there have been difficulties in the past with this. The equipment required to be checked on a regular basis to ensure it is working and currently the Parish Council lengthsman undertakes this role.
It was resolved:
That the Clerk look into this matter and establish a Protocol for the defibrillators to ensure that this is complainant with the Ambulance Service and work with the current establishments to inform them of the process.
Armed Forces Day Cll.J.Beddows in his capacity as Vice Chairman reported on the raising of the
Standard for Armed Forces Day that he attended at Cannock Chase District Council.
Event at Norton Canes High School – Cllr.J.Beddows reported that he had attended an event at the High School for the creation of a Well Being Garden.
Chasewater Friends AGM – Cllr.J.Newbury reported that the AGM would take place on the 20th July at the Innovation Centre at 11 a.m.
Litterpick – Cllr.J.Preece reported that a litterpick was being arranged around the Poole Road area leading onto to Chaswater for the 20th July commencing at 9i a.m. if Councillors wished to be involved.
102/2019 Reports from Committee
Comments forwarded to Cannock Chase Council by the Parish Council’s Planning Committee
|No of Planning Application||Address of proposed application
|Proposal||Comments by Parish
|CH/19/232||14 Woodfield Drive
|Roof alteration to front elevation, tiled/pitched roof replacing flat roof.||No objections|
|Unit 12 Conduit Road
|Retrospective application for recycling and storage facility for non hazardous and hazardous waste||Raised concerns re public safety due to close proximity of site to open space and pathways.|
|CH/19/256||2 Butts Way
|Variation of Condition 5 – removal of hedge and replace with fence panels||No objections|
|Decisions by CCDC|
|CH/19/146||8 Burntwood Road
|Proposed two storey rear extension and porch to front||Permission granted|
Projects – a meeting is arranged in August to look at projects for the future.
Audit and Governance – a meeting is to be scheduled for the end of July/early August. The Clerk asked Councillors for approval for expenditure of a desk for the Admin Co-ordinator for the Neighbourhood Plan. This item cannot be funded from the grant so will need to me met from the Neighbourhood Plan budget. The cost involved is between £80 -£85. This item can be used by the Parish Council at the end of the Plan.
It was resolved:
To authorise the Clerk to purchase a desk for the office
103/2019 New Cemetery
- A copy of the planning application that had been submitted to the District Council was circulated to Councillors prior to the meeting. It was noted that the application included the access pathway and the demolition of the internal wall. It is hoped that the outcome of the application will be known sometime in mid-august.
- An email had been received from Father Hibbins at St. James Church stating that he was not aware of the proposal to demolish the internal wall which forms part of the new planning application. M.Holder said that he was concerned regarding the content of the email as his understanding was that agreement had been reached with the PCC about this matter and that it now appears that the agreement that was felt to be with the Church are not now as it was thought and the Church appear to be fixated on the wall being maintained. It was felt that this issue of the wall does not affect the current application and that this should proceed but that further discussion with the PCC needs to take place as soon as possible. Cllr.Holder feels that there is now the potential for this application to be refused based on any objections that may be raised. There is also the issue of the public purse that has funded this project over the last 5/6 years where assessments and expert reports have had to be obtained as part of the process but at a cost. Whilst there is money already ringfenced for the purchase of the land, there is still a substantial amount of money estimated to be in the region of £250k for the
construction costs. It should also be acknowledged that a new Crematorium is in the process of being built which sits within the Norton Canes border and the District Council are also progressing with the new cemetery which is or the whole of the District on the same site. Within a half a mile radius we will have both a new crematorium and new cemetery. Cllr.Holder suggested it may be time to re-evaluate the Parish Council decision for a new cemetery in terms of budget constraints. It was agreed to arrange a meeting with the Church and representatives to try and resolve the issues about the Wall but to point out that until the graveyard is closed.
It was resolved:
To arrange a meeting with the Church representatives to discuss the matter of the Wall.
104/2019 Neighbourhood Plan
An update on the progress of the Neighbourhood Plan was given to the meeting. This referred to the first meeting of the Steering Group held on the 20th June when topic groups were arranged to feed into the work of the Plan. The first topic group meeting relating to Transport/Highways had taken place which was felt to be a good start. A quotation for the PR/Marketing element of the Plan has been accepted with Creative Souls Marketing and a Contract will be drawn up.
105/2019 Local Plan: Issues & Options Consultation
Councillors were asked to consider a response to the District Council’s Local Plan: Issues and Options Consultation. Discussion ensued and it was agreed that a small working group to formalise the Parish Council’s response be arranged and that this document then be circulated to all Councillors for approval before submitting to the District Council.
Action: Clerk to arrange meeting of working group to formalise the Parish Council response to the Consultation.
A meeting had taken place with the Liaison Officer from Highways Dept to review the schedule of works and highlight any issues that we have in the village. A report relating to the discussion at the meeting was circulated to Councillors prior to the meeting and is attached.
One area of discussion relates to the grass verge and overhanging bushes at Jerome School which is an area that needs urgent attention. Some discussion about who is responsible for this work is causing a delay in getting it resolved. The school have offered to undertake the work but the County Council are stating that they cannot do this as it is not their responsibility. The Liaison Officer has been made aware and asked to intervene to try and get this resolved as the overgrowth is becoming worse. Cllr.M.Holder stated that he was a Governor at the School and is fully aware of the issues and suggested that the Bursar at the school be contacted to give the name of the person at the County Council so that some form of communication between the two County Council Departments can take place to resolve this unacceptable situation.
The condition of the potholes on Norton Green Lane was raised as a priority for the Parish Council. The Liaison Officer said that this road does require a full resurface but the costs amount to £200,000-£250,000 and currently there is no funding for this. She agreed to speak to County Councillor Johnny McMahon to ascertain if he would agree to the Roadmaster undertaking work on this road whilst also alerting him to the fact that consideration should be given to a full road surface in the future.
It was reported that where the Inspector’s have looked at various potholes and marked them out for repair, due to the delays in the work being carried out, the markings have now disappeared.
Action: Clerk to chase up Highways re this matter.
Traffic Calming Measures on Church Road – it has been reported that rumours are circulating that the planned traffic calming measures on Church Road are due to be carried out in the summer. The Parish Council have received no notification of any planned date.
Action: Clerk to contact Highways to confirm the position re traffic calming measures timeframe.
107/2019 Chairman’s Announcements & Correspondence
Incoming and outgoing correspondence was circulated prior to the meeting and noted.
- The Chairman informed the meeting that the presentation of the Best Kept Village Competition would be announced at an event on the 5th August at the Moat House Acton Trussell. Two places had already been booked but if other Councillors wish to attend then they should contact the Clerk.
108/2019 Authorisation of Accounts
A schedule of accounts for payment in July 2019 had been circulated to Councillors prior to the meeting
which were noted and authorised.
109/2019 Date of Next Meeting – Wednesday 18th September 2019 at 7 p.m. at Norton Canes Community
Centre. Councillors were reminded that there is no meeting in August due to Summer Recess.
110/2019 Items for Information and Future Agenda
The meeting closed at 8.40 p.m.
111/2019 The Chairman referred to an email received from Staffordshire Parish Council’s Association regarding a national event which was covered by a Bridges Document relating to an event that may occur in the future which would require the Parish Council to have plans in place. Discussion ensued on this matter and agreement to ensure that relevant plans were in place.
SIGNED: ………………………………………………………………. DATED …………………………………………….