Minutes of Extra ordinary meeting held on the 26th May 2022

At 7 p.m. at Norton Canes Library, Burntwood Road, Norton Canes


       Present:      Cllrs.J.Preece (chairman)

Cllr M.Holder

Cllr. Mrs.D.Todd

Cllr K Fereday

Cllr P Sanders


Cllr S.Loundes


Also in attendance:    Mrs.L.Florence – Clerk


This was a confidential meeting and therefore no public participation.


80/2022        Apologies: 

Apologies were accepted from Cllrs J.Bernard, Mrs.A.Bernard,. Mrs.S.Harding

Cllr  J.Newbury.


81/2022        Declarations of Interest

There were no declarations of interest received.


82/2022        Minutes of the Annual Meeting and Matters Arising held on the 18th May 2022

The minutes of the annual meeting held on the 18th May having been circulated prior to the meeting we approved as a true and accurate record.


Proposed: Cllr.M.Holder

     Seconded: Cllr.Mrs.D.Todd


     All in favour


83/2022        Informal interview with candidate for Clerk/RFO


A candidate who had been formally interviewed by the Audit and Governance Committee was asked to attend a second informal interview with Councillors who are the employing body.


The candidate was introduced to Council members and the process for the interview was explained. The candidate gave an informative account of her previous employment history having worked in local government at a strategic level for 30 years and why she had applied for the post. She was enthusiastic about the role of Clerk/RFO and felt that she now wanted to come into a role that was more focussed on communities and making a difference.


Councillors were able to ask questions of the candidate.


The candidate was thanked for attending and left the meeting.


Councillors were able to discuss the candidate’s suitability for the post to which there was a unanimous decision that the candidate had all the right attributes to take on the role of Clerk/RFO with lots of transferrable skills from previous employment and that she  should be offered the post.  Discussion ensued on some of the practicalities relating to the role with regard to commencement date, remuneration to be offered, any training that may be required and probation period.  It was agreed that it was important that there was a good hand over period between the new clerk commencing and the retirement of the outgoing Clerk.  It was suggested that a commencement date of 1st July should be stated.  It was agreed that the Audit and Governance Committee should have the delegated power to look at the offer letter to include salary, commencement date and any training that may be required. The meeting was told that during the handover period the current Clerk would be the Clerk/RF0 until retirement and that the new employee would be Clerk designate until the 1st September.   The Clerk would submit a report to Audit and Governance outlining the financial costs of the hand over period and identify a budget where the money could be vired from.


It was resolved:

To offer the candidate the position of Clerk/RFO to commence on the 1st July.  That the Audit and Governance Committee be given the power to deal with the employment details relating to remuneration and any additional employment matters.



Signed: …………………………………………………………….            DATED: …………………………………………..