NORTON CANES PARISH COUNCIL
Minutes of Council Meeting held on 17th April 2019 at Norton Canes Community Centre at 7pm
Present: Cllr J.Preece
Also Present: Mrs.L.Florence (Clerk)
5 members of the public
47/2019 Public Participation
Norton Green Lane – an issue was raised regarding cars parked on the bend in Norton Green Lane. Resident felt that it was an accident waiting to happen as there is a ‘blind’ spot where both sides of traffic cannot visibly see what is coming the other way. The resident felt that parking was not considered when planning permission was granted for a new house. The resident was very concerned about the safety of the road and asked the Parish Council if they could look into this to see if any action could be taken. Councillors informed the resident that they were aware of the issues and agreed to liaise with the appropriate Depts at District and County level. The Police said that whilst they do not have any powers relating to car parking they can contact the resident to make them aware of the problems and ask them no to park in the area of concern The Police agreed to action this and would report back to the Parish Council.
Action: Clerk to contact the Highways Dept and County Councillor J.McMahon regarding this
matter and ask that they look into it.
New Housing Development on Norton Hall Lane – it was reported that the quality of the brickwork on the new homes was not up to standard and query raised as to how the quality is monitored. It was agreed to request the District Council to look into this.
Action: Clerk to contact the District Council about the quality of the development and whether this is monitored.
Discussion ensued on the money that will come into the village under S106 which relates to infrastructure for Education, Highways, Sport and Leisure facilities. Cllr.J.Preece explained the process of how the S106 money works. As the Parish Council are taking forward a Neighbourhood Plan for the village which will enable us to have more influence on planning issues and the shaping of the village for the future. Part of this is the upgrade of playgrounds and open spaces. The Neighbourhood is planned to be completed by 2020.
Glass at the rear of the Chinese – it was reported that there was broken glass at the rear of the Chinese on Brownhills Road backing on to Library.
Action: Clerk to look into this issue and arrange for any glass to be cleared.
Change of Speed signs – question was raised as to why the speed signs on Blakeney Way had been changed to 30mph which extends up to the first island beyond APC. The signs on Norton Hall Lane remain at 40mph.
Action: Clerk to raise the issue of the speed signs with the Highways Team.
Lime Lane – Cllr.Mrs.Z.Stretton informed the meeting that a new bridge is to be built on Lime Lane which is located in the Norton Canes boundary.
Public Participation closed at 7.30 p.m.
Apologies were received from Cllrs. J.Hampshire ,M.Holder.
Not in attendance and no apology received: Cllr.C.Cox
49/2019 Declarations of Interest
Declarations of Interest were received from:
Cllr.Mrs.Z.Stretton re agenda item 7(a) – member of District Council Planning Committee
50/2019 Minutes of the Meeting of the Council held on 20th March 2019
The Minutes of the Council Meeting held on the 20th March were agreed as a true and accurate record.
Matters Arising from the Minutes
Page 1 – Cllr. J.Newbury asked if there had been a response from Cllr.J.McMahon regarding the issue ofblocked drains and gulley’s. No response had been received so Clerk agreed to follow this matter up.
Action: Clerk to follow matter up with Cllr.J.McMahon.
Page 4 – Cllr.J.Bernard asked if a response to the District Council had been made regarding the additional expenses relating to the Elections. The Clerk said that as the Parish Council did not incur any election costs this year and therefore no response was made.
Page 4 – Dog Poo Dispensers – Cllr. Mrs.A.Bernardan update re the purchase of 3 dog poo dispensers. The Clerk confirmed that these had been received and would be installed by the Lengthsman within the next few weeks.
51/2019 Police Report
A police report covering the period 16/3/2019 to 17/4/2019 was receiving giving an update on issues within the village. Sgt.Tomkins and PCSO Littlehales were also in attendance at the meeting and were able to provide more information relating to issues. PCSO’s are holding regular surgeries in the village and have recently undertaken one in Subway whereby residents can speak to them. The Police are aware of the issues relating to min-moto’s which has been a longstanding problem. They have posters as a way of promoting the surgeries but would like others to spread the word. The Police were advised to forward any information to the Parish Council so that this can be included in our quarterly newsletters. The Police stated that they do have a presence in the village but the timing of that presence sometimes hinders observing problems and they are aware that there is a particular problem later in the evening on the District Council car park. Police advised that on-line reporting is important in terms of statistics to enable them to focus on hot-spot areas. They are aware of the Community Trigger which has been implemented following a large number of complaints relating to the issues of cars being parked late at night at the rear of the rear of Co-op involving drug related matters. The Police were informed that on regular occasions there is evidence of drugs being used on the car park.
Cllr.J.Newbury also reported problems on an open space area on Butts Lane where under age youths are drinking. The Police said that they are aware of this and will continue to patrol this area.
Cllr.J.Preece informed the Police that there are safeguarding issues where there is a delay in responding to calls in a timely manner.
It was suggested that a way of improving the networking between the Police and the Parish Council for the benefit of the village is better communication. This could take the form of the Police providing regular information that could be included in the Village Newsletter or Parish Council website and better use of the Notice Boards to display Police information.
Cllr.J.Newbury referred to a matters of break-ins on Willow Road on the Chasewater Grange estate which appear to be continuing. Residents should continue to report these matters to the Police. However, the Police stated that sometimes it is the perception of people about what they feel the issues are and when investigated furtherby the Police the matter does not need any action.
Cllr.J.Bernard asked the question about the use of Drones. The Police reported that a drone had been recently used and did prove to be positive. The Police are however reviewing the future use of Drones in police operations.
The Police also informed the meeting that they are involved in Dementia awareness i9nitiatives within Heath Hayes and events are being organised to which Norton Canes residents can attend. Police will give posters to the Clerk to display in Notice Boards to raise awareness. Cllr.Mrs.S.Harding told the Police that she is the Dementia Champion for the village and that we are active in holding functions within the community to raise awareness and raise money. Cllr.Mrs.S.Harding said that if the Police want further information she is happy for them to contact her.
52/2019 Reports from Councillors:
Community Litterpick – Cllr. J.Bernard said that it was a disappointing turn out for the Community Litterpick and asked if Councillors could help more when the next litterpick is scheduled. Cllr Mrs.A.Bernard said that she would have thought more of the community groups would have been involved. The events are advertised but the general turnout is very low. Will put a reminder in the Newsletter about how people can get involved in keeping our village tidy.
53/2019 Reports from Committee
Summary of Planning Items from Parish Meeting 17th April 2019
|No.of Planning Application||Address of proposed application
|Proposal||Comments by Parish
|CH/19/076||18 Burntwood Road
|Retention of roller shutter to secure shopfront||Objections made with regard to the installation of the roller shutter which is made of industrial material and affects the street scene. Request that site visit of CCDC Planning Committee when making a decision regarding this application.
|151 Walsall Road
|Amended Plans 5 new dwellings as opposed to 6 dwellings||No objections to reduction in houses.|
|CH/19/125||11 Norton Hall Lane
|Proposed two storey side and front extension||No Objections|
|CH/19/108||Land off Norton Hall Lane
and Butts Lane Norton Canes
|Substitution of house types on approved layout on CH.17/450 – substituting 20 open market dwellings for additional 20 affordable dwellings||No objections raised. Planning Committee considered that this was not an application for additional houses and that it was felt that we should fully support affordable housing on this site.
|CH/19/086||2 Deer Close, Norton Canes||Retention of a wooden cabin for use as a hairdressing salon||Concern expressed regarding car parking issues not all related to the location of the application but parking in general in Deer Close from schools and local residents.
|CH/18/358||Rear of 58 Brownhills Road||Notification of appeal re construction and garage associated with CH/17/011||The appeal has been lodged due to the failure of the District Council making a decision within the statutory period. We have contacted the District Council asking why this has occurred but at time of circulation of Councillors papers we have not received a reply.|
|Decisions by CCDC||No Decisions received.|
CH/19/076 – the Planning Committee have responded to the District Council that we object to this planning application as per the contents in the table of these Minutes. Cllr.J.Beddows wished to raise his support for this application as having met the business owner, he was aware of the expensive equipment in the property so felt that the installation of a shutter was for the protection of the business. Cllr. Beddows suggested that the shutter could be painted to enable it to have a better appearance.
Cllr J.Preece referred to a planning application that lies between the Heath Hayes and Norton Canes border for stables and ménage. This application has been determined by Officers at the District Council.
Projects – Cllr.Mrs.A.Bernard reported on the BKV entry and that the plans for the competition are now taking shape in readiness for the 1st May. The telephone box at the junction of Burntwood Road and Norton East Road has now been removed and a concrete planter installed ready for summer flowers to be a feature in this area. The Welcome Sign and Notice Boards will be installed by the end of April.
Audit and Governance
Nothing to report. Meeting to be arrange for the end of April.
54/2019 New Cemetery
It was reported that the new planning application will be submitted end of April/early May.
55/2019 Neighbourhood Plan
Notes of the working group held on the 27th March were circulated to Councillors giving an update on the Project. An Information Sharing meeting has been arranged for Thursday 18th April at Norton Canes Community Centre where volunteers who have expressed an interest in being involved in a Steering Group have been invited to attend to receive an overview of the Project and ask to any queries/questions they have. It is important that we now move to implementing a Steering Group which consists of Parish Councillors, members of the community and local businesses to take this Project forward.
No update re highways issues.
57/2019 Chairman’s Announcements & Correspondence
Incoming and outgoing correspondence was circulated prior to the meeting and noted.
The Chairman reported that additional correspondence had been received since the circulation of Councillors papers and referred to thank you letters for the grants from Norton Canes Historical Society, Trinity Methodist Church and Watercolour Club.
The Chairman stated that as this was Election year and the elections for Norton Canes are not contested some Councillors will be returning and others will not, he felt that it was important to thank all Councillors for their support over the last four years which has enabled us to work together to make a successful Parish Council. For those Councillors who will be returning look forward to working with you all in the future in taking this village forward.
Tributes were paid to the outgoing Councillors Cllrs. Mrs.A.Bernard, J.Bridgen, M.Hopley for their work and dedication for the Parish Council.
The Chairman told the meeting of the survey that has been completed following the pilot project for a Youth Outreach worker and as a result of this he is looking to obtain funding to extend this Project in the future. Lichfield Diocese have £5k funding to support community projects linked to Outreach work and that he is to submit a bid for funding but requires an anchor organisation to act as the financial arm fpr the Project. He asked Councillors for approval that the Parish Council could be the anchor organisation to receive and disperse funds.
It was resolved:
It was approved that the Parish Council could act as an anchor organisation to receive and disperse funds for the Youth Outreach Project.
The Chairman informed the meeting that the Parish Office will be closed from the 23rd April until 29th April due to the absence of the Clerk.
58/2019 Authorisation of Accounts
A schedule of accounts for payment in April 2019 had been circulated to members prior to the meeting which were authorised. It was noted that a double entry had occurred in relation to cheque number 103885 for £3,228.00 which affected the total balance of expenditure for the month of April. The correct total expenditure is £13,589.09. Additional figures would need to be added the schedule as at the time of the meeting the HMRC portal for calculating the salaries was not able to accessed. It was agreed that the amendments would be made and a new schedule of payments for April would be circulated to Councillors.
It was resolved:
That the Accounts not be authorised pending the updating of information to be circulated to
59/2019 Date of Next Meeting – Wednesday 15th May 2019 at 7 p.m. at Norton Canes Community Centre.
60/2019 Items for Information and Future Agenda .
The meeting closed at 8.35 p.m.
Signed …………………………………………………………………….Dated …………………………………………………
- A report was circulated prior to the meeting to consider the following:
(a) To review the Clerk’s salary and additional hours as from the 1st April 2019
(b) To review the Lengthsman’s salary as from the 1st April 2019
The contents of the Report were discussed and agreed to be implemented as from the 1st April 2019.A copy of the Report will be attached to the Minute book copy.
It was resolved:
To agree the contents of the Report relating to the Clerk’s salary and additional hours. Agreement in relation to the review of the Lengthsman’s salary. Both items to be implemented as from the 1st April 2019.
SIGNED: ………………………………………………..…….………. DATED …………………………..………….