VACANCY FOR A PART TIME CLERK/RESPONSIBLE FINANCIAL OFFICER

Applications are invited for the above post which is shortly due to become vacant.  The hours are 4 per week, paid in accordance with the NALC guidelines and dependent on experience.  A background in local government would be advantageous.

The successful applicant will be expected to work from home, and a laptop computer and printer will be provided to facilitate this.  The Clerk will be responsible for the day to day administration of the Parish Council, dealing with correspondence, preparing agendas and minutes, and attending Council meetings.

The Clerk is also the Responsible Financial Officer of the Council and would be expected to prepare the financial records for audit, in accordance with the audit regulations which apply to Parish Councils.

If you are interested in applying for this position please provide a written application with the name, address, telephone number and email address of two referees to the Chairperson, Margaret Ainsworth-Hickman, The Dove, Chebsey, nr Stafford, ST21 6JU, or email hckmmic@aol.com by 6 November.

Prospective candidates are welcome to contact the Chairperson on 01785 760844, or the Clerk on 01785 663198 (lizharringtonjones@hotmail.co.uk) to discuss the role.

CHEBSEY PARISH COUNCIL – CLERK TO THE COUNCIL – PERSON SPECIFICATION

Experience

It is important that the applicant will have had experience in record keeping, bookkeeping, and accounts, using IT software packages.

It would be desirable, though not essential, that the applicant will have had some experience in a range of Local Government administration, including committee services, finance and planning.

Qualifications

Although no qualifications are essential it would be beneficial to hold certificates in Business Studies, Information Technology or similar fields.  Ideally the applicant will hold a CiLCA qualification or would be prepared to undertake this and any other relevant training courses.

Specific Skills and Abilities

The position will involve dealing with the public, communications and IT skills.  The successful applicant will therefore need some customer service experience and letter writing skills, and will have a good working knowledge of Word, Excel, and Publisher etc and be familiar with the use of internet and e-mail in order to continue the production of press releases, community magazines, and public notices and the maintenance of the existing website.

The Clerk to the Council will require a sound knowledge and understanding of legal, statutory and other provisions governing or affecting the running of the Council, as the Clerk will advise the Council regarding these matters and administer the business of the Council.

The Clerk will be required to administer meetings of the Council, eg prepare agendas, write minutes. reports etc, and to act on the decisions made.  This may require the Clerk to act on their own initiative whilst remaining with parameters defined by the Council.

The Clerk will be the Responsible Finance Officer of the Council.

Essential skills Desirable skills
  • Be able to attend meetings of the Council which are held in the evening
Previous experience of working as Clerk to a Council or experience of working in local government
  • Be able to act as a representative of the Council if required
 
  • Word processing and IT skills
 
  • Ability to prepare for and report on meetings
 
  • To have basic bookkeeping skills
To understand bookkeeping methods and audit requirement
  • Be able to report on finance to the Council
 
  • Knowledge of legal, statutory and other provisions governing or affecting the running of the Council
An understanding of working within this tier of local government
  • To be able to work without supervision when responding to letters and other communications on behalf of the Council
 
  • Ability to work co-operatively with Council members
 
  • Good communication skills, including verbal, written and listening skills
Knowledge of the area, and of the issues which affect the Parish
  • Ability to work flexibly according to the business of the Council, within the hours agreed
 
  • To be able to work from home, if necessary, and to be able to store and retrieve stored data pertaining to the Council