Ref: lmf                                                                                                                          13th May 2022

To: All Members of Norton Canes Parish Council

Dear Councillor,

You are hereby summoned to attend the Annual Meeting of the Parish Council on Wednesday 18th May 2022 commencing at 7 p.m. at Norton Canes Community Centre, Norton Canes which the business set out below will be transacted.

Yours sincerely

Linda Florence


Norton Canes Parish Council


7pm Public Participation


  1. Election of Chairman

To receive nominations for Chairman of the Council for the ensuing municipal year.


  1. Election of Vice Chairman

To receive nominations for Vice Chairman of the Council for the ensuing municipal year.


  1. Public Participation


  1. Apologies

To receive any apologies that may be forthcoming.


  1. Declarations of Interest

To receive any declarations of interest from Councillors





  1. Appointment of Committees, Sub Committees and Working Parties

To elect members to Committees and Working groups


Audit and Governance
Highways Liaison Group
New Cemetery working group
Events working group
Neighbourhood Plan Steering Group
Neighbourhood Plan Contact Group


  1. Appointment of representatives on Outside Bodies

To elect representatives on Outside Bodies

Poplars Liaison Committee
AONB Parish Council
Norton Canes Community Centre
Dr.Chandra Patient Liaison Committee
Norton Canes Community Partnership
Norton Canes Academy School Governors


  1. Annual Governance statement for 2021/22

     To review the Annual Governance statement for 2021/22           (1)


  1.  Annual Return 2021-22
  • Notice of Electors Rights for the period 31st March 2022      (2)
  • Internal Audit report  (to be emailed prior to meeting)          (3)
  • Bank reconciliation 2021-22                                                         (4)
  • Significant Variations report                                                         (5)
  • Annual Accounting Statement 2021-22                                     (6)


  1. Minutes of the Council Meeting and Matters Arising from the 20th April 2022

To approve the Minutes of the 20th April 2022 meeting and consider any matters arising.


  1. Police Report

To receive and consider Police Report.


12..        Reports from Councillors

To receive any reports from Councillors.


  1. Reports from Committees

   (a)     Planning

To consider planning applications/decisions(summary attached)      (7)



 (b)     Projects

To receive update on projects:

(i)   Jubilee Events

(ii)   BKV


   (c)    Audit and Governance

         To consider any financial matters and to report on the Committee meeting  To report on the Committee

meetingheld on the 29th April 2022 (copy draft minutes attached)                      (8)


  1. New Cemetery

To receive an update


  1. Highways

To consider any highways issues.


  1. Neighbourhood Plan

To receive an update on the work of the Plan.


  1.  Grove Colliery

             To receive any update.


  1. Chairman’s Announcements and Correspondence

            To note any incoming and outgoing correspondence.                                                      (9)


  1. Authorisation of Accounts

            To authorise accounts for May 2022 (attached schedule)                                               (10)


  1.  Date of Next Meeting: Wednesday 15th June 2022 at 7pm at Norton Canes Community  Centre, Brownhills

            Road, Norton Canes.






The Public are excluded because of the likely disclosure of exempt information as defined in Public Bodies (Admissions to Meetings) Act 1960 Section 2.





  1. Clerk/RFO vacancy

            To receive an update on the Clerk/RFO vacancy.